Hosting Tutorial & Guide

How to Manage Email Accounts in cPanel – Add, Remove and More

updated on Sep 14, 2014
How to Manage Email Accounts in cPanel – Add, Remove and More For many newbies, it is a little bit painful and time-consuming to figure out the method to manage the email accounts in cPanel as they are unfamiliar with most of the cyber items for the time being. Under this circumstance, we have worked out this dedicated and easy-to-understand tutorial on how to manage email accounts in cPanel.

cPanel is a user-friendly and web-based control panel which helps to supervise your email accounts through one web interface rather than the console. Furthermore, cPanel owns a clear administrative interface with which you can supervise your files or email accounts with ease and there are many big web hosts offering cPanel available for webmasters to choose.

In another word, you won't meet with big troubles in the process of managing your own email accounts as cPanel is indeed easy-to-use and the steps needed to create, remove or modify the email accounts are easy-to-operate. Read the following details.

Add One Email Account

First of all, we would like to discuss how to add a new email account in cPanel. In details, you need to log into your cPanel interface by using AMP (Account Management Panel) firstly. Then, after entering the administrative interface, you need to find out the "Mail" column which is listed in the second row. Next, you may notice that there are multiple options available in the "Mail" section and all you need to do is to click on the "Email Accounts" icon to go into the email admin space.

How to Manage Email Accounts - Mail Section

Furthermore, you are required to type in your email username in the "Email" text box as you like but you'd better not use mailman as the username as it is reserved for the mailing list feature in cPanel. Next, you need to select one domain name from the adjacent drop-down menu. What's more, you are requested to type in the password you would use later in the "Password" text box and re-type it in the following "Password (again)" text box so as to ensure the filled-in password is right.

Attention should be paid that you can click "Password Generator" to auto-generate an arbitrary but strong password for you. Moreover, you can make a selection for the quota of mailbox to allot the hard-drive space for the created account under "Mailbox Quota." By the way, you should bear it in mind that the quotas can't over 2048 MB because of the mail server restrictions. Alternatively, you are able to click "Unlimited" option instead of typing mailbox size in megabytes.

Having finished all mentioned steps above, do not forget to click on the "Create Account" button to save all changes. If nothing goes wrong, you will be informed that the account has been successfully created and there is one decision for you to decide whether to configure your account to work with your favourite email client or open source email software such as Roundcube and SquirreMail.

How to Manage Email Accounts - Add One Email Account

Remove One Email Account

In the meantime, you are capable of removing or deleting one email account when you don't want to use it any longer. To be specific, the first thing you need to do is also to enter the "Mail" section on the homepage of cPanel and next click on "Email Accounts" button. After this step, you should locate the email account you want to remove and click "Delete" button to totally remove it.

Note that if you delete one email account, all of the emails included in the account such as new messages and sent messages will be deleted in the same time. Thus, you should firstly download the email you want to keep later before deleting an account because all deleted things are unrecoverable.

How to Manage Email Accounts - Remove One Email Account

Modify One Email Account

The steps needed to modify one email account are also simple and easy-to-control. Likewise, you should firstly log into the homepage of cPanel and enter the "Mail"section to click on the "Email Accounts" button just as the steps above. Next, choose the corresponding setting for the account. In addition, you need to click on the "Change Password", "Change Quota" and "Access Webmail" to change the account's password and quota as well as to access its webmail. Last but the least, we recommend you to change the email account's password occasionally in order to ensure the safety of your account.

How to Manage Email Accounts - Modify One Email Account